Administrative/Personal Assistant

COMPANY: Family Office

POSITON: Administrative/Personal Assistant

LOCATION: New York, NY

HOURS: 10:00AM-7:00PM w/ accessibility outside of hours – Hybrid in office 3:2 with flexibility to come in 5 days if needed

COMPENSATION: Up to $80K + Discretionary Bonus + Benefits

BACHELOR'S DEGREE: Required

 

Our client, a New York-based family office, is seeking an Administrative/Personal Assistant to join their team. Efficiency, adeptness, and flexibility are key. Integrity, diligence, teamwork, and humility are core values of the firm and the right candidate embodies these characteristics. The candidate for this role should be energetic and proactive, willing to go the extra mile, hyper-detail-oriented, and exhibit extreme professionalism and discretion.

 

Responsibilities of the Administrative/Personal Assistant:

-Manage Principal’s inbox with confidentiality and strong organizational skills

-Initially handle forwarded emails, transitioning to full inbox access over time

-Keep the Principal’s calendar updated and coordinate schedules with the family office

-Liaise Principal’s board positions at the New Museum and the Met

-Assist with event planning, including logistics and execution

-Shop for and send gifts as needed

-Run personal errands for the Principal

-Assist with any administrative tasks as needed

-Ad hoc projects

 

Requirements of the Administrative/Personal Assistant:

-1–2 years of administrative/personal assistant experience

-Proficiency in Microsoft Outlook, Word, and Excel

-Strong attention to detail, particularly when filling out forms and meeting deadlines

-Flexibility to adapt to changing weekly needs based on Principal’s schedule and travel plans

-Excellent communication skills
-Exceptional organizational and multi-tasking skills
-Strong follow-up skills and attention to detail
-Proactive, motivated, and “can do” attitude
-Willingness to go above and beyond
-Committed, mature and hard-working

-Verification of identity, education, prior employment, and references may be required.