Executive Assistant

Our client a global consulting firm is seeking an Executive Assistant will be a part of an assistant team that provides high-level administrative support to the CEO and other executives. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial and fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This person will report directly to the CEO.

Job Details

Hours: 9-6pm plus OT as needed. Must have a 24/7 mentality

Hybrid work schedule: In the office 3 -4 times a week. Sometimes can be fully remote when Exec is travelling or during the portion of the summer when the Exec is away. Can also be 5 days a week in the office if the Exec needs to come in 5 days a week.

Salary: 80k - 140k base plus Bonus Eligible

Position: Executive  Assistant

Responsibilities

• Manage sensitive matters with a high level of confidentiality
• Manage CEO’s daily calendar of meetings and events
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
• Arrange travel and accommodations for the Executive
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Use discretion, confidentiality, and good judgment to handle C-Level matters
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
• Organize complex calendars and schedules; resolving any scheduling issues
• Prepare expense reports on a regular basis
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Qualifications

• Bachelors degree highly preferred
• 2+ years of relevant experience required
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings
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