Executive Assistant to CEO & Senior Partner

COMPANY: Advisory/Consulting Firm

POSITION: Executive Assistant to the CEO & Senior Partner

LOCATION: New York, NY (Hybrid 4 days in office – sometimes more sometimes less)

HOURS: 8:30AM - 5:30PM with flexibility as needed

COMPENSATION: Up to $150K DOE + Benefits + Bonus Eligible

DEGREE: Required

 

Our client, a New York advisory firm, is looking for an Executive Assistant to support the CEO & a Senior Partner. This role demands exceptional organizational abilities, a high degree of discretion, and a strong sense of professionalism. The ideal candidate will serve as a vital point of contact between the CEO and both internal and external stakeholders, ensuring smooth communication and enhancing the overall efficiency of the organization.

 

Responsibilities of the Executive Assistant:

30-40% - Direct Support for the CEO & MD of Communications

Calendar Management:

-Oversee and organize the CEO’s schedule, including meetings, appointments, and travel across multiple time zones.

-Anticipate potential conflicts and proactively resolve them to maximize the CEO’s time efficiency.

Meeting Coordination:

-Conduct research, organize, and prepare necessary materials for meetings to ensure the CEO is well-prepared and informed.

-Manage coordination for the Board (e.g., scheduling travel, preparing for meetings, etc.).

Confidentiality and Discretion:

-Handle confidential and sensitive information with the highest level of discretion and professionalism.

-Serve as a trusted advisor, maintaining confidentiality in all interactions.

Relationship Management:

-Cultivate and sustain positive relationships with both internal and external stakeholders.

Administrative Support:

-Provide general administrative assistance, including managing expenses, contacts, and spreadsheets.

-Input data into Salesforce and assist with other ad hoc tasks as needed.

-Backup coverage for reception when office coordinator is unable to be in the office

 

60-70% - Coordination with the Office of the CEO

Special Projects:

-Coordinate client events (4-5 per year) and assist in organizing board meetings, including communication with board members.

-Support in organizing monthly leadership meetings and annual offsite events.

-Assist in managing PR activities in collaboration with the MD, Communications.

-Foster key relationships with clients, partners, and operational leaders.

 

Requirements of the Executive Assistant:

-Bachelor’s Degree or higher required

-5+ years of prior SVP level or C-level Executive Assistant work experience, preferably in a small to mid-sized firm

-Detailed oriented with strong organizational and problem solving skills

-Self-starter with the ability to complete tasks under tight deadlines

-Excellent verbal and written communication skills

-Comfortable working with ambiguity

-Advanced PowerPoint skills and Excel proficiency required

-Ambitious and eager to add value

-Verification of identity, education, prior employment, and references may be required