Executive Assistant to HR

COMPANY: Venture Capital Firm
POSITION: Executive Assistant to HR  
LOCATION: New York, NY (HYBRID ROLE  3-4 days in downtown office)
HOURS: 8:30am - 5:30pm
COMPENSATION: $110-140K range DOE +  bonus + excellent benefitsBACHELORS DEGREE REQUIRED: Required

Responsibilities:

• Provide daily administrative support to the CHRO
• Complex calendar management for the CHRO and HR VPs (2), meeting coordination, and large meeting preparation/logistics - anticipate meeting requirements and schedule prep and follow-up meetings with appropriate personnel
• Main scheduling liaison between the CHRO and employees, external clients - portfolio company founders, investors and contacts
• Development of onboarding agendas including meeting set-up for new hires
• Support recruitment activities and candidate life-cycle management within our applicant tracking system
• Maintenance of HR team master planning calendar
• Collaborate with other Executive Assistants to ensure all scheduling, travel, and logistics are well organized and coordinated
• Provide logistical support for staff training sessions and learning workshops
• Plan and execute HR events including offsites, team-building sessions, etc.
• Navigate organizational infrastructure to resolve issues related to IT, Real Estate, Finance, etc.
• Special projects for the CHRO and/or HR VPs as needed

Requirements:

• 3+ years of experience supporting a C-Suite Executive
• Strong knowledge of Microsoft (Word, Excel, PowerPoint) and Google (Docs, Sheets, Slides & Mail) applications
• Previous experience with expense management
• Strong communication skills, both written and oral
• Highly organized, personable, and intuitive with excellent soft skills
• Ability to function on a high level applying sound judgment and prioritization in a busy environment
• Confidence and poise in communication and interactions on behalf of the CHRO
• Ability to maintain the highest degree of confidentiality and diplomacy
• Prior experience in HR a plus
• Prior experience with an applicant tracking system a plus
• Verification of identity, education, prior employment, and references may be required