Front Desk Coordinator/ Admin Assistant

Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable.

Job Details-
Company: Venture Capital Firm
Position: Front Desk Coordinator/ Admin Assistant
Location: Flatiron district, New York (5 days in office)
Hours: 9:00am – 5:30pm with potential for overtime
Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package
Bachelor’s Degree: Required

Responsibilities-

• Maintain a clean and welcoming front desk area.
• Greet guests, offer beverages, and direct them to conference rooms.
• Answer calls, manage mail/packages, and coordinate room bookings.
• Oversee conference room schedules, Zoom meetings, and on-site office support.
• Assist with catering, meeting setups, and support for Board or in-person events.
• Provide support to junior team members with calendars, expenses, and travel.
• Assist visiting executives and offer backup for administrative team members.
• Help the Office Manager with projects, IT system implementations, and supplies distribution.
• Monitor office supplies and ensure equipment is functional.

Requirements-

• 3+ years in reception or office admin in a professional services setting.
• Strong communication, phone etiquette, and attention to detail.
• Organized, fast paced, and proficient with MS Office (Outlook, Word).
• Experience with Concur is a plus.
• Excellent customer service and problem-solving skills
• Proactive, accountable, and responsive.
• Calm under pressure, able to manage diverse personalities.
• Team player with a "no task too big or small" attitude.
• Positive, upbeat, and can-do mindset.