Office Coordinator (Maternity Leave Coverage)

Our client, a venture capital firm based in SoHo NYC, is looking for an Office Coordinator/Admin Assistant to support their small team for a maternity leave coverage temp assignment. The role would begin the FIRST WEEK of January and last for 3-4 months (end of April/early May). There is a possibility of extension or temp to perm.

The hours are Monday – Friday 10am – 6pm or so, and the contract position will pay $25/hr. The position is in the office Monday through Thursday and work from home on Fridays.

They are looking to begin the interview process soon and would ideally like to have someone confirmed for the assignment prior to the holidays.

Job Details:

COMPANY: Venture Capital

POSITION: Office Coordinator

LOCATION: New York, NY (SOHO)

HOURS: 10:00AM - 6:00PM with flexibility, in office Mon-Thurs remote on Fri

COMPENSATION: $25/hour

Responsibilities:

-Provide day-to-day administrative support to C-Suite, and other staff when needed

-Calendar management

-Making business travel arrangements

-Scheduling and coordinating meetings and conference calls (including catering service when required)

-Office management

-Ordering/maintaining kitchen and office supplies for NYC office 

-Arrange for catering for team wide events 

-Handle incoming/outgoing mail

-Any other ad-hoc items that arise in an early stage business

 

Requirements:

-Positive “can do”, adaptable attitude, warm and engaging personality and strong work ethic

-Outstanding interpersonal and written communication skills

-Strong organizational, time management and multi-tasking skills

-Detail orientation

-Entrepreneurial spirit of taking on responsibility as appropriate, and proactive problem-solving skills

-Proficiency with Google Suite and facility with technology

-High level of professionalism and discretion with confidential information

-Bachelor’s degree preferred