Operations/Office Manager

Our client, a private grantmaking organization, is looking for an Operations/Office Manager to join their NYC Office team. The ideal candidate will be proactive and versatile with high emotional intelligence. This role is on-site in Midtown Manhattan 4 days per week with flexibility on Fridays. This role reports to the Director of Operations. 

COMPANY: Private grantmaking organization

POSITION: Operations/Office Manager

LOCATION: Midtown, Manhattan

HOURS: 8am – 6pm  (4 days in office and 1 day (Friday) remote) 

COMPENSATION: 85-120k base + robust benefits

BACHELOR'S DEGREE REQUIRED: Preferred

Responsibilities of the Operations/Office Manager:

-Create a welcoming and productive environment by organizing office operations, managing, supply inventories, and implementing maintenance practices

-Act as the primary contact for building management and external service providers to address facility-related matters, ensuring compliance with company policies, health and safety regulations, and local laws

-Oversee the vendor relationship by managing the vendor database, researching new vendors, supporting contract management, and coordinating in-office and external team events

-Manage IT equipment and systems, including computers, video conferencing, printers, and software tools. Administer and triage IT support requests from employees and liaise with external IT support 

-Handle office purchasing, track expenses, and ensure accurate bookkeeping and invoice processing

-Facilitate onboarding and offboarding in collaboration with program and operations teams

-Support additional ad-hoc projects as needed

Requirements of the Operations/Office Manager:

-Bachelor’s degree or equivalent experience

-5+ years of experience in a dynamic, fast-paced office environment

-Proficiency with office technologies, including computer/printer hardware and software, video conferencing systems, and IT security policies

-Excellent communication skills and ability to work with diverse stakeholder groups

-Exceptionally organized with the ability to manage multiple operational areas efficiently, prioritizing tasks and meeting deadlines

-An excellent problem-solver, capable of handling operational challenges effectively and professionally

-Adaptable to changes and able to work effectively both in a team environment and independently

-Verifications of identity, education, prior employment, and references may be required