Personal Assistant

Our client, a leading quantitative investment firm, is seeking a Personal Assistant to support the Founder & CIO.  The ideal candidate is strategic, flexible, attentive, and efficient with a no task is too big or too small personality.  This position works alongside and in step with the founders EA and will work closely with other firm employees to streamline the workload and day to day responsibilities of the Founder ensuring that their time is used efficiently and effectively.  The ideal candidate will be located in either NYC or Greenwich, CT.

COMPANY: Hedge Fund 

POSITION: Personal Assistant 

LOCATION: Midtown, Manhattan (but able to travel as needed to Greenwich, CT/Woodstock, NY)

HOURS: 9am – 5pm with flexibility (3 days in office / 2 days remote) but overall depends on the needs of the business/Founder

*Remote when founder is traveling

*Accessible by phone and email from 8am-8pm daily; overtime when required

*Weekend availability by phone when Executive is traveling

*1 Sunday a month– overseeing a meditation workshop

COMPENSATION: $100-175k DOE + generous benefits + discretionary bonus 

BACHELOR'S DEGREE REQUIRED: Yes

 

Job Details:

-Schedule, coordinate, and assemble itinerary briefs for domestic and international travel

-Flights (Commercial & Private), Hotels, Trains, Ground Transportation (rental and car service), Activities

-Visa and entry permit facilitation

-Personal Appointment Management

-Coordinate timing, duration, and scheduling of wellness appointments: medical, fitness, spa, and holistic

-Facilitate any registration requirements for each appointment including completing detailed applications or online registration

-Record and maintain meticulous records for all appointments

-Estate Project Management

-Manage daily operations for deliveries, coordinate vendor access, verify work order completion against scope of work

-Flag any delays, adjustments, or breaches of contract

-Record and maintain meticulous records for all functions across each home

-Family Coordination

-Coordinate the movement of two children between Executive and Former Spouse’s households

Responsibilities of the Personal Assistant:

-Bachelor’s degree from accredited institution or equivalent experience

-Willingness to closely adhere to Standard Operating Procedures

-Demonstrate poise under pressure, impeccable attention to detail, keen ability to ‘read the room’ and adapt accordingly

-Be an upstream thinker: proactive problem preventer and creative solution-oriented multi-tasker

-Extreme comfort in ambiguity: able to scale up and lead, fall back and support based on ever-changing dynamic

-Thrive in fast-paced environment

-Ability to develop strong relationships, being always reliable and communicative to all parties

-Low ego, sense of pride in ownership, roll up sleeves ‘can do’ attitude

-Experience with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

-Experience with iOS – iPad and/or iPhone

-Valid US Driver’s License

-First Aid and CPR Certified (or willingness to undergo and maintain certification)

-US Passport and willingness to travel (infrequent but

Requirements of the Personal  Assistant:"